Perquisites & Benefits — FY 2025–26
Non-monetary benefits, taxable perks & concessions under Section 17(2) — Rule 3 valuation · Last updated 10 Jun 2025
⚠
3 employees with company car allocation have not had perquisite added to June payroll. Review now →
Total Perk Value (FY)
₹38.4 L
Across 412 employees
Taxable Perks
₹22.1 L
Included in TDS base
Non-taxable / Exempt
₹16.3 L
Meal, medical, official use
Employees with Perks
87
21% of headcount
Perquisite Category BreakdownFY 2025–26 · Taxable value
| Category | Sec / Rule | Employees | Annual Value | Taxable | Status |
|---|---|---|---|---|---|
| Accommodation (RFA/CFA) | Sec 17(2)(i) | 18 | ₹9,84,000 | ₹9,84,000 | Active |
| Company Car (personal use) | Rule 3(2) | 24 | ₹5,18,400 | ₹5,18,400 | Active |
| Concessional Loans | Sec 17(2)(iii) | 31 | ₹3,72,000 | ₹3,72,000 | Active |
| Meal Cards/Canteen | Rule 3(7)(iii) | 412 | ₹10,87,200 | Nil | Exempt |
| Club Memberships | Rule 3(7)(vi) | 8 | ₹3,60,000 | ₹3,60,000 | Active |
| Gift / Vouchers | Rule 3(7)(iv) | 412 | ₹20,60,000 | ₹10,30,000 | Partial |
| Medical Reimbursement | Proviso to 17(2) | 61 | ₹9,15,000 | ₹9,15,000 | Taxable AY26 |
| Mobile / Internet | Rule 3(7)(ix) | 412 | ₹4,94,400 | Nil | Exempt (official) |
⚠ Compliance Flags
RFA valuation not updated for 4 employees
Accommodation perquisite must be computed monthly using Rule 3(1)
Gift vouchers exceeded ₹5,000 threshold for 12 employees
Amount over ₹5,000 is taxable as perquisite — update TDS
Club membership for 2 employees not reflected in Form 12BA
Personal expenditure met by employer is fully taxable
Meal cards within ₹50/meal exemption limit
Sodexo / Ticket cards configured correctly — no TDS impact
TDS Impact — PerquisitesIncremental TDS from perk additions
Total taxable perk value₹22,10,400
Avg. employee tax rate26.4%
Incremental TDS liability₹5,83,546
Already withheld (Apr–Jun)₹1,48,200
Balance to withhold₹4,35,346
ℹ Perquisite TDS is distributed across remaining months of FY. View TDS ledger →
Monthly Perk Additions — FY 2025–26Taxable value added per month
Accommodation Perquisites
Rent-Free Accommodation (RFA), Concessional Accommodation & Hotel stays — Sec 17(2)(i), Rule 3(1)
📜 Applicable Law & Valuation Method
Company-Owned Accommodation
15% of salary (metro cities) · 10% (non-metro) · 7.5% (rural) · Furnished: +10% of cost of furniture
Leased / Hired by Employer
Lower of: 15% of salary OR actual lease rent · Furniture perquisite on actual cost @ 10% p.a.
Hotel Accommodation
24% of salary (city-based) OR actual hotel charges (lower) — applies if stay > 15 days
Salary for Rule 3
Basic + DA + commission (as % of turnover) — excludes all perquisites & reimbursements
Accommodation Allocations
FY 2025–26 · 18 employees with accommodation benefit
| Employee | Type | City Class | Furnished? | Salary for Rule 3 | Monthly Perk Value | Annual Perk | TDS Added | Actions |
|---|---|---|---|---|---|---|---|---|
RK Rohit Khanna VP Engineering · EMP001 |
Company-owned | Metro (Mumbai) | Yes (+10%) | ₹4,80,000/yr | ₹10,000/mo | ₹1,20,000 | ✓ Added | |
PS Priya Sharma Sr. Manager · EMP024 |
Leased by Employer | Metro (Delhi) | No | ₹3,60,000/yr | ₹7,500/mo | ₹90,000 | ✓ Added | |
AM Arjun Mehta AGM Sales · EMP038 |
Hotel Stay | Non-metro | — | ₹2,88,000/yr | ₹6,912/mo | ₹82,944 | ⚠ Pending |
Add / Edit Accommodation Perquisite
Computed Monthly Perquisite Value
15% × ₹40,000 (monthly salary) = ₹6,000/month — Fully taxable under Sec 17(2)(i)
Company Car & Travel Perquisites
Personal use of company vehicles, chauffeur & travel — Rule 3(2) · Motor car perk valuation
📜 Motor Car Perk Valuation — Rule 3(2)
Engine ≤ 1,600 cc — Employer meets all costs
Taxable: ₹1,800/month + ₹900/month if chauffeur provided
Engine > 1,600 cc — Employer meets all costs
Taxable: ₹2,400/month + ₹900/month if chauffeur provided
Employee-owned car — Employer pays fuel/maintenance
₹1,800 or ₹2,400/month is exempt; excess is taxable (with or without chauffeur +₹900)
Exclusively for official use
Nil perquisite — requires log book & certification by employer
Vehicle Allocation Register24 employees · FY 2025–26
| Employee | Vehicle No. | CC | Use Type | Chauffeur | Monthly Perk | Annual Perk | Status |
|---|---|---|---|---|---|---|---|
SK Suresh Kumar Director · EMP005 |
MH-01-AB-1234 | >1600 cc | Mixed (Personal + Official) | Yes | ₹3,300 | ₹39,600 | Active |
VR Vinod Rao GM Finance · EMP012 |
DL-01-CD-5678 | ≤1600 cc | Mixed (Personal + Official) | No | ₹1,800 | ₹21,600 | Active |
NP Neha Pandey VP Sales · EMP018 |
KA-01-EF-9012 | >1600 cc | Official only (logbook) | Yes | Nil | Nil | Exempt |
Official Use Certification & LogbookRequired for nil perquisite treatment — Rule 3(2) proviso
⚠ To claim nil perquisite for official-use vehicles, employer must maintain a certified logbook with date, purpose, km travelled. This must be available for AO scrutiny.
| Employee | Vehicle | Logbook Period | Certified By | Document | Status |
|---|---|---|---|---|---|
| Neha Pandey | KA-01-EF-9012 | Apr–Jun 2025 | HR Director | logbook-Q1-2025.pdf | Certified |
Concessional Loans & Advances
Interest-free or below-market-rate loans — Sec 17(2)(iii), Rule 3(7)(i) · SBI PLR-based valuation
📜 Concessional Loan Perquisite — Rule 3(7)(i)
Taxable Perquisite Formula
Interest at SBI PLR (on 1 Apr) MINUS interest actually recovered from employee on the outstanding principal
SBI PLR (FY 2025–26)
14.85% per annum (as on 1 April 2025) — check RBI notifications for updates
Exemptions
Loans ≤ ₹20,000 in aggregate · Medical treatment for specified diseases under Rule 3A
Computation Basis
Maximum outstanding balance at end of each month (or opening balance — employer's choice)
Loan Register — FY 2025–2631 employees with outstanding loans
| Employee | Loan Type | Principal | Outstanding | Rate Charged | SBI PLR | Taxable Perk/yr | TDS Added |
|---|---|---|---|---|---|---|---|
RT Rajan Tiwari Sr. Engineer · EMP041 |
Housing loan | ₹10,00,000 | ₹8,40,000 | 6.00% | 14.85% | ₹73,584 | ✓ |
MS Madhuri Singh Manager HR · EMP057 |
Personal loan | ₹3,00,000 | ₹2,25,000 | 0% (interest-free) | 14.85% | ₹33,413 | ⚠ Pending |
DG Deepak Gupta Analyst · EMP082 |
Medical loan | ₹18,000 | ₹18,000 | 0% | 14.85% | Nil (≤₹20,000) | Exempt |
Meals, Food Benefits & Club Memberships
Meal cards, canteen subsidy, club fees — Rule 3(7)(iii) & Rule 3(7)(vi)
🍽 Meal Cards & Canteen SubsidyRule 3(7)(iii) — exempt up to ₹50/meal on working days
✓ Meal cards configured correctly. ₹50/meal × 22 working days = ₹1,100/month exempt. Amount above ₹1,100/month is taxable.
Meal card providerSodexo Meal Pass
Monthly allocation₹1,100/month
Applicable employees412 (all employees)
Annual exempt value₹13,200/employee
Taxable portionNil — within limit
🏌 Club MembershipsRule 3(7)(vi) — fully taxable as perquisite
⚠ Club memberships and fees paid by employer for personal use are fully taxable. Health club / sports club used exclusively for official purposes is exempt.
| Employee | Club | Annual Fee | Official Use? | Taxable |
|---|---|---|---|---|
| Suresh Kumar | Willingdon Sports Club | ₹1,80,000 | No | ₹1,80,000 |
| Rohit Khanna | Bombay Gym & Pool | ₹72,000 | Partial | ₹72,000 |
| Vinod Rao | DSGC Golf Course | ₹1,08,000 | No | ₹1,08,000 |
Other Benefits & Perquisites
Gifts, mobile, insurance, domestic servants, educational benefits, credit card — various provisions
🎁 Gifts, Vouchers & Tokens
Rule 3(7)(iv) — exempt up to ₹5,000 per FY; excess taxable
⚠ 12 employees have received gifts totalling > ₹5,000 this FY. Excess amount of ₹1,04,000 must be added as taxable perquisite.
| Occasion | Date | Employees | Gift Value | Exempt (₹5,000) | Taxable Excess | TDS Action |
|---|---|---|---|---|---|---|
| Diwali Bonus Gift | 01 Nov 2024 | 412 | ₹5,000 | ₹5,000 | Nil | No action |
| Founders' Day Gift | 15 Mar 2025 | 412 | ₹2,500 | Nil (limit exhausted) | ₹2,500 | Add to TDS |
📱 Mobile & Internet ReimbursementRule 3(7)(ix) — exempt if for official use with bills; otherwise taxable
✓ Mobile & internet reimbursements configured as exempt — "Official use, bill required" policy active. Amount reimbursed on submission of actual bills is fully exempt.
Reimbursement cap₹1,500/month
Internet cap₹1,000/month
Employees claiming412
Bill submission required?Yes
Tax treatmentExempt (official use)
🏥 Insurance Premiums paid by EmployerSec 17(2)(v) — employer-paid premium for employee's personal policies is taxable
| Insurance Type | Employees Covered | Premium Paid by Employer | Tax Treatment |
|---|---|---|---|
| Group Health Insurance (Mediclaim) | 412 + family | ₹36,00,000/yr | Exempt (employer contribution to group mediclaim) |
| Group Term Life Insurance | 412 | ₹12,00,000/yr | Exempt (employer group term) |
| Personal Accident — individual policy | 8 senior leaders | ₹4,80,000/yr | Taxable — individual policy benefit |
🏠 Domestic Servants provided by EmployerRule 3(3) — actual cost to employer minus amount recovered from employee
| Employee | Servant Type | Employer Cost/mo | Recovery/mo | Monthly Perk |
|---|---|---|---|---|
| Rohit Khanna | Watchman + Sweeper | ₹12,000 | ₹2,000 | ₹10,000 |
Leave Travel Allowance (LTA)
Sec 10(5) exemption — 2 journeys in a block of 4 years · Current block: 2022–2025
📜 LTA Exemption Rules — Sec 10(5)
Block Period
Current block: 2022–2025 · Next block: 2026–2029 · Maximum 2 journeys exempt per block
Mode of Travel
Air: Economy class Air India fare (shortest route) · Rail: AC 1st class fare · Other modes: AC 1st class equivalent
Family Coverage
Self, spouse, children (max 2 post-Oct 1998), dependent parents, dependent siblings
Carry Forward
One journey can be carried forward to the next block if not availed in current block
LTA Claims — Block 2022–2025
412 employees · FY 2025–26 is the final year of this block
| Employee | LTA in CTC | Journeys Used (Block) | Pending Claims | Exempt Value | Taxable LTA | Status |
|---|---|---|---|---|---|---|
AK Anika Kapoor Sr. Designer · EMP066 |
₹60,000/yr | 2 of 2 | — | ₹1,10,000 | Nil | Fully exempt |
PV Parth Vora Product Manager · EMP074 |
₹72,000/yr | 1 of 2 | 1 claim pending | ₹34,500 | ₹37,500 | Partial |
BJ Bhavna Joshi Content Lead · EMP091 |
₹48,000/yr | 0 of 2 | — | Nil | ₹48,000 | Fully taxable |
Employee-wise Perquisite Summary
Consolidated perk values per employee — feeds directly to Form 12BA and TDS computation
| Employee | Accommodation | Car & Travel | Conc. Loan | Meals/Club | Gifts | Other | LTA (taxable) | Total Taxable Perk | TDS Status |
|---|---|---|---|---|---|---|---|---|---|
SK Suresh Kumar EMP005 |
₹1,20,000 | ₹39,600 | — | ₹1,80,000 | — | ₹1,20,000 | — | ₹4,59,600 | Added |
RK Rohit Khanna EMP001 |
₹1,20,000 | ₹21,600 | — | ₹72,000 | ₹2,500 | ₹1,20,000 | ₹37,500 | ₹3,73,600 | Partial |
MS Madhuri Singh EMP057 |
— | — | ₹33,413 | — | ₹2,500 | — | ₹48,000 | ₹83,913 | ⚠ Pending |
| TOTAL (412 employees) | ₹9,84,000 | ₹5,18,400 | ₹3,72,000 | ₹3,60,000 | ₹1,04,000 | ₹4,80,000 | ₹1,80,000 | ₹22,10,400 | — |
Form 12BA — Statement of Particulars of Perquisites
Mandatory for salary > ₹1.5 lakh per annum · Accompanies Form 16 Part B · AY 2026–27
ℹ Form 12BA must be issued along with Form 16 to all employees whose salary exceeds ₹1,50,000 per annum and who have received perquisites. It forms part of the income tax return filing for the employee.
Form 12BA Preview — Suresh Kumar (EMP005)
Assessment Year 2026–27 · FY 2025–26
FORM 12BA
Statement showing particulars of perquisites, other fringe benefits or amenities and profits in lieu of salary with value thereof
[See Rule 26A(2)(b)]
| 1. Name and address of employer: | Acme India Pvt. Ltd., 5th Floor, One BKC, Mumbai – 400 051 |
| 2. TAN of employer: | MUMX12345A |
| 3. Name of employee: | Suresh Kumar |
| 4. Designation of employee: | Director — Engineering |
| 5. PAN of employee: | ABCPK1234X |
Details of Perquisites and Profits in lieu of Salary
| Sl. | Nature of Perquisite | Value of Perquisite | Amount recovered from employee | Taxable Amount (Col 3 – 4) |
|---|---|---|---|---|
| 1 | Accommodation | ₹1,20,000 | — | ₹1,20,000 |
| 2 | Motor Car (personal use) | ₹39,600 | — | ₹39,600 |
| 3 | Club Memberships | ₹1,80,000 | — | ₹1,80,000 |
| 4 | Domestic Servants | ₹1,20,000 | ₹24,000 | ₹96,000 |
| 5 | Any other benefit / amenity | — | — | — |
| Total value of perquisites (to be included in Part B of Form 16) | ₹4,35,600 | |||
Bulk Form 12BA Generation Status87 employees with perquisites · AY 2026–27
| Employee | Total Perk Value | Generated | Sent to Employee | Actions |
|---|---|---|---|---|
| Suresh Kumar | ₹4,59,600 | ✓ Generated | ✓ Emailed | |
| Rohit Khanna | ₹3,73,600 | Pending | — | |
| Madhuri Singh | ₹83,913 | Pending | — |