IT Declaration Dashboard — FY 2025–26
Projected window open · Proof submission window opens Jan 2026 · 152 employees
Total Employees
152
FY 2025–26
Declarations Submitted
124
82% of 152
Pending
28
Window closes 15 Jan 2026
Old Regime Opted
68
vs 56 new regime
TDS Short-deduction Risk
6
Declarations changed mid-year
Tax Regime Split — FY 2025–26
124 employees who have declared
New Regime (default)56 · 45%
Old Regime68 · 55%
ℹ New regime is default from FY 2024-25. Employees must actively opt for old regime each year if they wish to claim 80C/80D/HRA deductions.
MONTHLY TDS (new regime avg)
₹4,820
MONTHLY TDS (old regime avg)
₹3,240
Actions Required
Blocking items and upcoming deadlines
🔴
6 employees: TDS will fall short in Feb/Mar
Declarations reduced after TDS was already spread — catch-up needed
🟡
28 employees haven't declared yet
Default: new regime with no deductions applied to TDS
🟡
14 employees: 80C over-declared (sum > ₹1.5L)
System capped automatically — employee needs to be informed
🟡
18 employees with Form 12B pending
Joined this FY — previous employer TDS not accounted
🟢
Upcoming
Proof submission window opens 01 Jan 2026
Employees will be notified 7 days before
Section-wise Aggregate — FY 2025–26
What 124 employees have collectively declared
| Section | Description | Employees Claiming | Total Declared | Statutory Cap | Over-declared | Est. Tax Saving (total) | Regime |
|---|---|---|---|---|---|---|---|
| 80C | PF, PPF, ELSS, LIC, principal repayment… | 98 | ₹1.22Cr | ₹1.5L / person | None | ₹36.6L | Old only |
| 80D | Medical insurance — self, family, parents | 71 | ₹48.2L | ₹25K–₹1L | None | ₹14.5L | Old only |
| 80CCD(1B) | Additional NPS contribution | 34 | ₹17L | ₹50K | None | ₹5.1L | Old only |
| 80CCD(2) | Employer NPS contribution | 124 | ₹62L | 10% of Basic+DA | None | ₹18.6L | Both regimes |
| HRA | House Rent Allowance exemption | 84 | ₹84.6L | Min(3 conditions) | None | ₹25.4L | Old only |
| 80E | Education loan interest | 9 | ₹5.4L | No limit | None | ₹1.6L | Old only |
| 80G | Donations to approved organisations | 18 | ₹3.2L | 50%/100% of donation | ₹12K over-claimed | ₹96K | Old only |
FY 2025–26 · 124 employees declared · Old regime: 68 · New regime: 56
Declaration Window Configuration
Manage projected declaration window and actual proof submission window for FY 2025–26
ℹ Window open/close dates, proof submission rules, and section-wise caps are now managed in Configuration → Investment Declaration Windows. This view shows the current FY timeline and employee status.
✓
FY Starts
01 Apr 2025
→
Projected Decl.
Apr – Jan 2026
3
Proj. Window Closes
15 Jan 2026
4
Proof Window Opens
01 Jan 2026
5
Proof Deadline
15 Mar 2026
6
Final TDS in
Mar 2026 Payroll
7
FY Close
31 Mar 2026
📋 Projected Declaration Window
Used for TDS spread computation — Apr to Jan each year
ℹ Projected declarations are employee's best estimate of investments for the FY. TDS is spread based on these. Employees can update anytime the window is open. Last update reflects in next payroll run.
After this, regime cannot be switched
Reminder Schedule
Alert when TDS would change > 20% from current
Triggered when employee updates declaration mid-year
📎 Actual Proof Submission Window
Jan–Mar — employees submit documentary evidence
⚠ If actual proofs are less than projected declarations, TDS is recalculated and short deduction is recovered in remaining months (Feb/Mar). Employee is notified.
After rejection
Proof Submission Reminders
Section-wise Limits Master
Statutory caps per IT section — update annually after Union Budget. System auto-validates employee declarations against these.
⚠ Section-wise statutory caps (80C, 80D, 80CCD, HRA, LTA etc.) are now managed in Configuration → Investment Declaration Windows → Section-wise Limits. Admin must review and update after each Union Budget announcement. Wrong limits = incorrect TDS computation.
Section 80C / 80CCC / 80CCD(1) — Aggregate Limit
Investments: EPF, PPF, ELSS, NSC, LIC, ULIP, principal on home loan, Sukanya, tuition fees
Old regime only₹1,50,000
ℹ The aggregate limit under 80C + 80CCC + 80CCD(1) is ₹1.5L. Employee can declare in any combination — system enforces the total cap. An additional ₹50,000 is available under 80CCD(1B) for NPS.
| Sub-Component | Max Allowed under 80C | Notes |
|---|---|---|
| Employee PF / VPF | Mandatory PF auto-included; VPF optional | |
| PPF | Also the 80C aggregate cap | |
| ELSS Mutual Funds | 3-year lock-in | |
| LIC / Life Insurance Premium | Premium must be ≤ 10% of sum assured | |
| Home Loan Principal | Only for self-occupied property | |
| Children Tuition Fees | Full-time education only |
Section 80D — Medical Insurance
Health insurance premiums for self, spouse, children and parents
| Category | Self / Spouse / Children | Parents (<60 yrs) | Parents (Senior Citizen) | Preventive Health Check | Max Total |
|---|---|---|---|---|---|
| Self below 60 | ₹75,000 | ||||
| Self 60+ (senior citizen) | ₹1,00,000 |
Other Deduction Sections
| Section | Description | Annual Limit (₹) | Regime | Auto-cap? | Proof Required? |
|---|---|---|---|---|---|
| 80CCD(1B) | Additional NPS — employee | Old only | Yes | Statement | |
| 80CCD(2) | Employer NPS contribution | 10% of Basic+DA (no ₹ cap) | Both | Auto | Auto from payroll |
| 80E | Education loan interest | No limit — actual interest | Old only | No cap | Bank certificate |
| 80EE | Home loan interest (first home, loan ≤ ₹35L) | Old only | Yes | Bank statement | |
| 80G | Donations to approved funds | 50% or 100% of donation amount | Old only | Case-by-case | Donation receipt |
| 80GG | Rent paid (no HRA received) | Old only | Yes | Rent receipts | |
| Std. Deduction | Flat deduction from salary income | Both | Auto | None needed | |
| Sec 16(iii) | Professional tax deduction | Actual PT paid | Both | Auto from payroll | Auto |
Employee Declaration List
Admin overview — declaration status, regime choice, total declared, TDS impact and exceptions
| Employee | Regime | 80C Declared | 80D | HRA | Other Sections | Total Deductions | Taxable Income | Monthly TDS | Status | |
|---|---|---|---|---|---|---|---|---|---|---|
AP Ananya Patil Engineering · EMP-1041 |
Old | ₹1,50,000 | ₹25,000 | ₹1,80,000 | ₹50,000 | ₹4,05,000 | ₹7,95,000 | ₹3,240 | Declared ✓ | |
RK Rohan Kulkarni Sales · EMP-0872 |
New | — | — | — | ₹50,000 (NPS only) | ₹50,000 | ₹5,50,000 | ₹4,820 | Declared ✓ | |
SM Sneha Mehta Product · EMP-1102 |
Old | ₹1,50,000 (capped from ₹1.8L) | ₹25,000 | ₹1,20,000 | ₹50,000 | ₹3,45,000 | ₹8,55,000 | ₹3,800 | Over-declared (capped) | |
VN Vikram Nair Finance · EMP-0694 |
Not declared | — | — | — | — | ₹0 | ₹12,00,000 | ₹6,240 | Pending — New Regime default | |
PS Priya Shah HR · EMP-1008 |
Old | ₹1,20,000 | ₹50,000 (parents 60+) | ₹2,10,000 | ₹80,000 | ₹4,60,000 | ₹5,40,000 | ₹2,400 | Declared ✓ |
Showing 5 of 152 · 124 declared · 28 pending · 14 over-declared (auto-capped)
Investment Declaration — FY 2025–26
Ananya Patil · EMP-1041 · Grade A · Old Regime selected · Declaration window closes 15 Jan 2026
Step 1 — Choose Tax Regime
Old Regime
Claim deductions & exemptions
Gross Salary₹12,00,000
Standard Deduction−₹50,000
HRA Exemption−₹1,80,000
80C Investments−₹1,50,000
80D Medical−₹25,000
Professional Tax−₹2,400
NPS 80CCD(1B)−₹50,000
Taxable Income₹7,42,600
Annual Tax + Cess₹49,010
Monthly TDS₹4,084
🌟 RECOMMENDED — Lower Tax
New Regime
Lower slab rates · Fewer deductions
Gross Salary₹12,00,000
Standard Deduction−₹75,000
Employer NPS 80CCD(2)−₹72,000
Professional Tax−₹2,400
HRA / 80C / 80D not applicable—
Taxable Income₹10,50,600
Annual Tax + Cess₹44,828
Monthly TDS₹3,736
💰 You save ₹4,182/year vs Old Regime with current declarations
Step 2 — Declare Investments (Old Regime)
ℹ Fill in your projected investments for the FY. You can update until 15 Jan 2026. Submit bills during the proof window (Jan–Mar 2026). System auto-caps each section at the statutory limit.
Section 80C — Investments & Insurance
Cap: ₹1,50,000
₹1,50,000 declared
▾
Employee Provident Fund (EPF)
Auto-computed from payroll — ₹21,600/yr. Shown for reference.
Auto from payroll
Life Insurance Premium (LIC)
Annual premium paid. Must be ≤ 10% of sum assured.
Public Provident Fund (PPF)
₹500 min · ₹1,50,000 max per year
ELSS Mutual Funds
3-year lock-in equity fund
Home Loan Principal Repayment
Self-occupied property only
NSC / Tax-saving FD / Sukanya
5-year lock-in
80C Subtotal
₹1,50,000
At cap ✓
Section 80D — Medical Insurance
Cap: ₹25,000–₹1,00,000
₹25,000 declared
▾
Self / Spouse / Children — Health Insurance
Limit: ₹25,000 (₹50,000 if self is senior citizen)
Parents — Health Insurance
Limit: ₹25,000 (₹50,000 if parents are senior citizens)
Preventive Health Check-up
Within 80D limit · Max ₹5,000
80D Total
₹25,000
House Rent Allowance (HRA) Exemption
Min of 3 conditions
₹1,80,000 claimed
▾
HRA exemption = min of: (a) Actual HRA received, (b) 50% of Basic if metro / 40% if non-metro, (c) Rent paid − 10% of Basic. System computes automatically.
From salary structure — not editable
From salary structure — not editable
(a) Actual HRA received / yr₹2,40,000
(b) 50% of Annual Basic (metro)₹2,40,000
(c) Annual Rent − 10% of Annual Basic₹2,52,000
HRA Exemption = min(a, b, c)₹2,40,000
Mandatory if annual rent > ₹1L
Section 80CCD(1B) — Additional NPS
Cap: ₹50,000
₹50,000 declared
▾
Additional NPS Tier 1 contribution (over basic NPS)
Over and above the mandatory NPS contribution. Max ₹50,000 additional deduction.
Other Deductions — 80E, 80G, Home Loan Interest
Various limits
₹0 declared
▾
Section 80E — Education Loan Interest
No limit — actual interest paid. Max 8 years from repayment start.
Section 80G — Donations
100% or 50% of donation depending on organisation
Section 24(b) — Home Loan Interest
Self-occupied: max ₹2,00,000 / Let-out: actual interest
Declaration Summary
Total Deductions Declared
₹4,05,000
Taxable Income
₹7,95,000
Annual Tax + Cess
₹49,010
Monthly TDS
₹4,084
Proof Submission & Verification
Jan–Mar 2026 · Employees upload bills · HR verifies · Approved proofs feed TDS recomputation
Total Proofs Submitted
342
From 98 employees
Pending HR Review
67
Avg age: 3.2 days
Approved
258
₹1.04Cr verified
Rejected
17
Pending resubmission
Proof Status — By Employee
| Employee | Regime | 80C Status | 80D Status | HRA Status | NPS Status | Other | Overall | TDS Impact | |
|---|---|---|---|---|---|---|---|---|---|
AP Ananya Patil EMP-1041 |
Old | ✓ Approved | Pending | ✓ Approved | ✓ Approved | N/A | Partial | 80D pending — no TDS change yet | |
SM Sneha Mehta EMP-1102 |
Old | ✗ Rejected | ✓ Approved | ✓ Approved | N/A | N/A | Action Needed | 80C rejected → TDS ₹+1,240/mo | |
PS Priya Shah EMP-1008 |
Old | ✓ Approved | ✓ Approved | ✓ Approved | N/A | N/A | ✓ Complete | No change — declared = proved |
Ananya Patil — 80D Medical Insurance Proof
Submitted 03 Jan 2026 · Declared ₹25,000 · Awaiting HR verification
📄
Star Health Family Floater Policy — Premium Receipt
PDF · 284 KB · Uploaded 03 Jan 2026 10:22 · Policy period: Apr 2025 – Mar 2026
📄
Parent's Medicare Policy — Premium Receipt
PDF · 196 KB · Uploaded 03 Jan 2026 10:23 · Amount: ₹7,000
Declared: ₹25,000 · Bills total: ₹25,000 · Match ✓
TDS Recomputation Engine
What happens when declarations change · Short-deduction catch-up · Feb/Mar adjustment · Employee alerts
⚠ 6 employees have TDS short-deductions due to reduced declarations. Additional TDS must be recovered in remaining months. Maximum recovery per month is capped at 30% of net salary to prevent salary shock.
Monthly TDS Projection Method
How TDS is spread across the financial year
TDS projection method, short-deduction recovery cap, and alert thresholds are configured in Configuration → TDS Configuration. Current settings are shown below (read-only).
% of net salary / month
% month-on-month
TDS Short-Deduction Employees — Action Required
Declarations reduced after TDS already deducted — catch-up needed
Employee
Reason
Deducted Till
Should've Been
Short Amount
Recovery Plan
Months Left
SM
Sneha Mehta
80C proof rejected (₹48K reduced to ₹0)
₹38,400
₹52,560
₹14,160
2 months
MK
Mohan Kumar
Reduced 80C declaration (₹1.5L → ₹90K)
₹24,000
₹42,000
₹18,000
2 months
Monthly TDS Projection — Ananya Patil
Full FY view with projected vs actual after recomputation
₹4,084
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
₹5,880
Jan
₹10,100
Feb
Mar
Apr–Dec: ₹4,084/month · Jan: ₹5,880 (short-deduction starts) · Feb–Mar: ₹10,100/month (catch-up)
TDS Summary — FY 2025–26
Total employees152
Projected annual TDS₹68.4L
Deducted Apr–Dec₹51.3L
Remaining (Jan–Mar)₹17.1L
Short-deduction pool₹1.84L
Feb–Mar extra TDS/emp (avg)₹1,840
Section 89(1) Relief
ℹ If employee receives arrears relating to a different FY and this causes higher taxation, they can claim relief under Section 89(1) via Form 10E before filing their ITR.
Enable Form 10E computation
For arrear salary cases
Form 12B — Previous Employer Details
For employees who joined mid-year — import previous employer salary and TDS to avoid double-deduction
⚠ Employees who joined this company mid-FY must submit Form 12B with their previous employer's salary breakup and TDS already deducted. Without this, current employer will over-deduct TDS (double taxation). The previous TDS is set off against current employer's TDS liability.
Mid-year Joiners — Form 12B Status
18 employees joined this FY · 12 submitted · 6 pending
Employee
Joining
Prev. Salary (₹)
Prev. TDS Paid
Status
Action
KJ
Kiran Joshi
01 Jul
₹3,20,000
₹12,400
NP
Nisha Patel
15 Aug
Pending
Pending
Pending
RS
Rahul Singh
01 Oct
₹5,40,000
₹28,600
Submitted
Enter Form 12B — Kiran Joshi
Joining date: 01 Jul 2025 · Previous period: Apr–Jun 2025 (3 months)
Income from Previous Employer
Upload Form 12B / Salary Certificate
📎
Previous employer Form 16 / Salary certificate
PDF · Max 10MB
TDS Impact after Form 12B
Remaining TDS for current employer = (Total FY tax − Previous TDS paid) ÷ Remaining months
= (₹44,828 − ₹12,400) ÷ 9 = ₹3,603 / month
(without 12B it would be ₹4,980 / month)
= (₹44,828 − ₹12,400) ÷ 9 = ₹3,603 / month
(without 12B it would be ₹4,980 / month)