Payroll Run Dashboard
All active and past payroll periods · Cycle: Monthly · Company: uKnowva Technologies
Current Period
Jun 2025
Not started · 152 employees
Last Processed
May 2025
Paid out 31 May · ₹1.24Cr
Pending Inputs
3
Attendance, variable, flexi
YTD Gross (FY 26)
₹2.48Cr
Apr + May 2025
YTD TDS
₹11.4L
2 months
Current Period
June 2025 — Monthly Payroll
Not Started
Expected Gross
₹1.24Cr
Inputs Ready
2 / 5
Status
Awaiting inputs
Past Runs
May 2025 — Monthly Payroll
✓ Completed
Gross Payroll
₹1,24,20,000
Total TDS
₹5,70,000
Net Disbursed
₹1,11,68,400
Payslips Sent
152 / 152
April 2025 — Monthly Payroll
✓ Completed
Gross Payroll
₹1,24,20,000
Total TDS
₹5,70,000
Net Disbursed
₹1,11,68,400
Supplementary / Arrear Runs
May 2025 — Supplementary (Variable Pay Q4)
Supplementary
✓ Completed
Variable Payout
₹42,60,000
TDS on Payout
₹8,20,000
Net Disbursed
₹34,40,000
Pre-Run Checklist — June 2025
All items must pass before payroll computation begins · Resolve exceptions first
⚠ 3 items are unresolved. The "Compute Payroll" button will unlock once all critical items pass. Advisory items can be overridden by HR admin.
Input Validation
Data from all upstream modules must be confirmed before payroll runs
Salary structures — all employees
152 / 152 employees have an active salary structure · Effective Apr 2025
Pass
Attendance data — not locked for Jun 2025
Cut-off: 28 Jun · Last sync: 25 Jun · 6 employees with missing data
IT declarations — all employees confirmed
152 / 152 declared · TDS projected for Jun 2025 ✓
Pass
Variable pay — Q1 incentives not yet approved
3 pending approvals · ₹14.2L management bonus · Blocking payout
Flexi benefits — declarations locked for FY 2025-26
All 152 baskets confirmed · Meal vouchers ₹2,37,600 auto-pay active
Pass
Loans & deductions — 2 new loans not yet confirmed
Advisory · Loans will be excluded from this run if not confirmed. Can override.
New joiners / exits — 4 employees not confirmed
3 joiners (01 Jun) + 1 exit (15 Jun) · Pro-rate days not computed
Bank account details — all employees verified
152 accounts · IFSC codes validated · HDFC NEFT format ready
Pass
Payroll Run Settings — June 2025
Review before computing
Block if negative net salary
Cap LOP deduction — carry forward to next month
Maker-checker mode
Payroll must be approved by HR + Finance before bank file is generated
Checklist Summary
Critical items7
Passed4
Failed (blocking)3
Advisory (override OK)1
Resolve 3 critical items to unlock
Expected Payroll
Total employees152
Expected gross₹1.24Cr
Projected TDS₹5.7L
PF (employee + employer)₹11.62L
Expected net payable₹1.07Cr
Payroll Draft — June 2025
Computed · Pending HR review · 4 exceptions flagged · Do not approve until exceptions are resolved
Total Gross
₹1,24,20,000
152 employees
Total Deductions
₹16,51,600
PF + TDS + PT + LOP
Net Payable
₹1,07,68,400
To be disbursed
Exceptions
4
Need review before approval
Employee-wise Payroll — Jun 2025
Click any row for full computation breakdown
Employee
Basic
HRA
Other Allow.
Gross
LOP
Emp. PF
TDS
Other Ded.
Status
Net Pay
AP
Ananya Patil
EMP-1041
₹40,000
₹20,000
₹22,500
₹82,500
—
₹4,800
₹4,084
₹2,560
Clean
₹71,056
RK
Rohan Kulkarni
EMP-0872
₹30,000
₹15,000
₹14,000
₹59,000
₹12,133
₹3,600
₹2,800
₹1,200
LOP
₹39,267
PS
Priya Singh
EMP-0412
₹1,20,000
₹60,000
₹20,000
₹2,00,000
—
₹14,400
₹28,800
₹6,200
Clean
₹1,50,600
KJ
Kiran Joshi
EMP-1184 · Joiner 01 Jun
₹40,000
₹20,000
₹23,000
₹83,000
—
₹4,800
₹3,905
₹1,800
New joiner
₹72,495
Showing 4 of 152 · 4 exceptions · ₹1,07,68,400 net payable
Exceptions — June 2025
Items requiring HR decision before payroll can be approved · All 4 must be resolved or overridden
4 exceptions · 0 resolved
🔴 Negative Net Salary — After LOP Deduction
Rohan Kulkarni · EMP-0872 · Sales
Computed Values
Monthly gross₹59,000
LOP deduction (6.5 days)−₹12,133
PF (employee)−₹3,600
TDS−₹2,800
Loan recovery−₹10,000
Net (before cap)−₹9,533
Resolution Options
🟡 New Joiner — Pro-rate Confirmation Required
Kiran Joshi · EMP-1184 · Engineering · Joined 01 Jun 2025
Joined 01 Jun — full month. System computed ₹83,000 gross (30/30 days = 100%). Please confirm joining date and confirm first payroll is correct.
ℹ New joiner's salary structure (Grade A · ₹12L CTC) was activated effective 01 Jun 2025. PF enrollment pending — confirm UAN before payroll lock.
🟡 Exit — Pro-rate for Last Working Day 15 Jun
Suresh Menon · EMP-0341 · Operations · LWD: 15 Jun 2025
Last working day 15 Jun · System will pay 15/30 = 50% of monthly salary = ₹42,500. FnF settlement (gratuity, notice period, leave encashment) will be processed in a separate FnF run.
🔵 Salary Revision Arrear — Effective 01 Apr, Processed Jun
3 employees · Grade A band revision · ₹12,000/mo increase from Apr 2025
3 employees had salary revision effective 01 Apr 2025 that was processed in payroll only now. Arrear: ₹12,000 × 3 months (Apr–Jun) × 3 employees = ₹1,08,000 to be paid this month.
⚠ Arrear payment in Jun will increase taxable income for these employees. TDS will be re-projected. Sec 89(1) relief applicable if requested.
Payroll Approval — June 2025
Maker-checker workflow · HR review → Finance sign-off → CFO approval for disbursal
✓ All 4 exceptions resolved. Payroll is ready for approval. Payroll computation is locked — no further changes after submission.
Approval Workflow
Level 1 → Level 2 → Finance → Disbursal authorisation
✓
Level 1 — Payroll Creator (Maker)
Anita Rao · Payroll Executive
Submitted 27 Jun 2025 · 14:32
2
Level 2 — HR Head (Checker)
Priya Shah · HR Manager
Awaiting review · Submitted 27 Jun
3
Level 3 — Finance Controller
Sanjay Iyer · Finance Head
Waiting for Level 2
4
Level 4 — CFO (Disbursal Auth.)
Vikram Menon · CFO
Required for disbursals > ₹50L
Approval Summary — What You're Approving
Jun 2025 payroll · Review before clicking Approve
Total Gross
₹1,24,20,000
Total Deductions
₹16,51,600
Net Payable
₹1,07,68,400
| TDS deducted | ₹5,70,000 |
| Employee PF | ₹3,94,800 |
| Employer PF (not in net) | ₹7,27,200 |
| LOP deductions | ₹1,42,380 |
| Arrear additions | +₹1,08,000 |
| Exceptions resolved | 4 / 4 |
ℹ Once approved at this level, payroll moves to Level 3 (Finance). Bank file is generated only after all levels approve.
Audit Trail
Payroll submitted for approval
Anita Rao · 27 Jun 14:32
Exception 1 resolved (Rohan K. — LOP carry fwd)
Anita Rao · 27 Jun 14:28
Arrear included — 3 employees ₹1.08L
Anita Rao · 27 Jun 14:25
Payroll computed — draft generated
System · 27 Jun 13:48
Pre-run checklist completed
Anita Rao · 27 Jun 13:30
Bank File Generation — June 2025
NEFT / RTGS disbursement file · Employer bank: HDFC · Payment date: 30 Jun 2025
✓ Payroll approved by all levels on 28 Jun 2025. Bank file ready for download and upload to HDFC NetBanking.
Bank File Configuration
Employer bank account + format settings
Bank account, file format, and disbursement rules are configured in Configuration → Payroll Run Rules → Bank File & Disbursement. Per-run fields (payment date, narration) are set here.
Disbursement Register — 152 Employees
#
Employee
Bank Account
IFSC
Bank
Amount (₹)
Status
001
Ananya Patil
EMP-1041
XXXX 4521
HDFC0001234
HDFC Bank
₹71,056
✓ Verified
002
Rohan Kulkarni
EMP-0872
XXXX 8834
ICIC0001876
ICICI Bank
₹39,267
✓ Verified
003
Priya Singh
EMP-0412
XXXX 2290
HDFC0005432
HDFC Bank
₹1,50,600
✓ Verified
004
Kiran Joshi
EMP-1184 · New joiner
Pending update
—
—
₹72,495
⚠ Account pending
Showing 4 of 152 · ⚠ 4 accounts pending — resolve before dispatching
File Summary
Total employees152
Accounts verified148
Accounts pending4
Total transfer amount₹1,07,68,400
HDFC NEFT (same bank)98
Inter-bank NEFT54
Upload to HDFC NetBanking portal
Post-Disbursement
Edit Config →Post-disbursement automation settings are in Configuration → Payroll Run → Bank File & Disbursement.
Send bank transfer confirmation to employees
Auto-publish payslips on payment date
Mark payroll as disbursed after upload confirmation
Payslip Generation — June 2025
Generate · Password-protect · Email to employees · Publish to ESS portal
Preview — Ananya Patil · EMP-1041 · Jun 2025
uKnowva Technologies Pvt. Ltd.
Salary Slip — June 2025
EMP ID: EMP-1041
PAN: ANPAT1234K
UAN: 100XXXXXXXX
Earnings
Basic Salary₹40,000
House Rent Allowance₹20,000
Leave Travel Allowance₹2,083
Meal Vouchers₹2,200
Telephone Reimb.₹1,500
Special Allowance₹16,717
Gross Earnings₹82,500
Deductions
Employee PF (12%)₹4,800
Income Tax (TDS)₹4,084
Professional Tax₹200
Loan Recovery₹2,360
—
—
Total Deductions₹11,444
Employer PF
₹7,200
Employer ESIC
N/A (>₹21K)
Total CTC (monthly)
₹89,700
Distribution Status
Generated0 / 152
Emailed0
Published (ESS)0
Viewed by employee0
Payslip Settings
Edit Config →Password policy, payslip layout, and ESS distribution settings are in Configuration → Payroll Run → Payslip Settings.
Password-protect PDFs
Employee DOB (DDMMYYYY)
Show employer PF on payslip
Show CTC breakdown
Include company logo
Auto-publish to ESS on payment day
Payroll Journal Entries — June 2025
Accounting entries for ERP import · Cost centre split · Month-close GL postings
ℹ Payroll journal entries follow double-entry accounting. Salaries are an expense (Dr) offset by payable liability (Cr). Deductions create payable accounts until remitted to govt/PF/bank.
Posting date:
Journal ref:
Account / Description
GL Code
Debit (₹)
Credit (₹)
Salary Expense
Basic Salary Expense
6100
₹59,76,000
—
HRA Expense
6110
₹20,16,000
—
Allowances Expense (LTA, Meal, Tel, Special)
6120
₹44,28,000
—
Variable Pay / Incentive Expense
6130
₹0
—
Employer Contributions (Expense)
Employer EPF Expense (3.67% + EPS 8.33%)
6200
₹7,27,200
—
EDLI + Admin Charges
6210
₹72,912
—
Gratuity Provision (monthly accrual)
6220
₹2,48,400
—
Payable Liabilities (Credit)
Salary Payable (Net to employees)
2100
—
₹1,07,68,400
Employee PF Payable (to EPFO)
2110
—
₹3,94,800
Employer PF Payable (to EPFO)
2111
—
₹8,00,112
TDS Payable (to Income Tax dept)
2120
—
₹5,70,000
PT Payable (to State govt)
2130
—
₹30,400
ESIC Payable (employer 3.25%)
2140
—
₹18,278
Gratuity Fund Payable
2150
—
₹2,48,400
Loan Recovery Payable (internal)
2160
—
₹1,44,420
TOTAL
₹1,34,68,512
₹1,29,74,810
Difference (LOP net adjustments + rounding)
₹4,93,702
Cost Centre Split
Department-wise salary expense allocation for management reporting
| Department / Cost Centre | Employees | Gross Salary | Employer PF | Gratuity Prov. | Total Cost | % of Total |
|---|---|---|---|---|---|---|
| Engineering | 48 | ₹42,12,000 | ₹2,46,720 | ₹84,240 | ₹45,42,960 | 34% |
| Sales | 28 | ₹26,04,000 | ₹1,52,400 | ₹52,080 | ₹28,08,480 | 21% |
| Finance | 14 | ₹14,04,000 | ₹82,080 | ₹28,080 | ₹15,14,160 | 11% |
| HR & Admin | 18 | ₹10,56,000 | ₹61,776 | ₹21,120 | ₹11,38,896 | 9% |
| Product | 24 | ₹16,80,000 | ₹98,280 | ₹33,600 | ₹18,11,880 | 14% |
| Total | 152 | ₹1,24,20,000 | ₹7,27,200 | ₹2,48,400 | ₹1,33,95,600 | 100% |
ERP Export
Edit Config →ERP target, format, and journal entry options are in Configuration → Payroll Run → ERP / Accounting Integration.
Month-Close Reminders
✅ Post salary JE by 30 Jun
○ Remit TDS by 07 Jul (ITNS 281)
○ Upload PF ECR by 15 Jul
○ File 24Q Q1 by 31 Jul
✓ Jun 2025 payroll journal ready for month-close.